Booking System Features

Schedule classes and take online bookings

All Features in Detail

  • Unlimited everything!

    Our platform has no usage limits. That means unlimited classes, appointments, bookings, and clients.

  • Cancel anytime, no long-term contracts

    You're free to come and go whenever you please, if for any reason our system isn't suitable, simply cancel your subscription.

  • Recurring classes

    Schedule weekly classes, options to set start/end dates and put them on hold.

  • Private appointments

    Create appointment availability and take bookings online.

  • Account dashboard

    Access everything in one place, manage all of your services, review bookings, and maintain your client list.

  • Custom public profile

    You get a free public profile page on the MagnaPass website, which displays your timetable for your clients to book online. You can also customise it by uploading your own logo and cover images.

  • Quick and easy bookings

    We strive to make it as easy (and quick) for your clients to book online, we focus on increasing bookings for you.

  • Zoom integration

    Connect your Zoom account with your MagnaPass account. Automatically schedules meetings in Zoom and sends the meeting details to the attendees, allowing you to focus on teaching.

  • Secure online payments

    We are fully integrated with Stripe who securely handle all of our card payments. By using MagnaPass, you get full access to manage all of your payments directly.

  • Calendar manager

    Your comprehensive calendar shows all of your scheduled services each month. You can access classes, attendance lists, bookings and make cancellations.

  • Bookings tracker

    Browse all of your bookings across all your classes and other event types.

  • Client list

    Browse and maintain your list of clients, and even export them.

  • Website integration (widget)

    If you have your own website, you can embed our widget directly, allowing your clients to book online easily. Compatible with WordPress, Wix, SquareSpace, or even a hand-crafted bespoke website.

  • Email notifications

    Get notified when bookings are made, in addition to pre-class reminders with a full list of who's coming to each class.

  • Mobile app

    Allows your clients to book your services quickly and easily through any iOS or Android device with the MagnaPass app. Attract new clients and retain existing ones, available as an optional add-on feature.

Try free for 30 days, then a month.

(or save 20% when you pay annually)

All prices exclude VAT. No additional or hidden costs, no contracts, cancel any time.

Customise Your Subscription

You can activate these add-on features at any time.

Standard

  • Unlimited classes, bookings, clients.
  • Cancel anytime, no long-term contract.
  • Recurring classes.
  • Private appointments.
  • Everything else as above.
  • 30 day free trial.

 


Memberships

  • Setup weekly, monthly, or annual renewal plans.
  • Configure eligible classes, events, and courses.
  • Update or pause individual client memberships.
  • Track renewals and failures.
  • 30 day free trial.

Add 10 a month


Packages

  • Sell blocks of specific classes.
  • Configure eligible classes and expiry dates.
  • Track package sales and paying clients.
  • 30 day free trial.

Add 5 a month


Events

  • Schedule one-off events, workshops or retreats.
  • Events can span multiple days.
  • Customise event images.
  • 30 day free trial.

Add 5 a month


Courses

  • Create a sequence of classes over days or weeks.
  • Clients immediately booked into all course sessions.
  • Allow drop-ins and pro-rata charging.
  • 30 day free trial.

Add 10 a month


Mobile App (iOS/Anroid)

  • Allow clients to book on the move.
  • Retain existing clients.
  • Attract new clients.
  • Half-price offer expires 31/12/2021.
  • 30 day free trial.

Add 20 10 a month


After your 30 day free trial, you will be charged per month.

(or save 20% when you pay annually)

All prices exclude VAT. No additional or hidden costs, no contracts, cancel any time.

What Our Users Say

Emma, Infinite Energy Yoga

“I can fully recommend Magnapass as a brilliant, very easy to use booking system.

You can really tell that they put everything into the system. They have been a great help in setting up the system for me and very quickly replying to any questions.

I found it really easy to get familiar with it all, how to add classes and events, edit and integrate into my own website. Also the Stripe payment system is very quick and seamless. I’m very happy and proud to use Magnapass for my new Yoga studio.”

Frequently Asked Questions

Our mission is rooted in championing independent businesses.

That means providing a simple and cheap online booking system for a wide range of businesses at various stages in their journey.

Whether you’re just starting out or run multiple studios, MagnaPass offers a suitable solution for you by tailoring your requirements to a customised plan.

Every plan automatically includes Classes and Appointments (£10/month). You can then customise your plan with add-on features:

  • Packages (+£5/month)
  • Events (+£5/month)
  • Courses (+£10/month)
  • Memberships (+£10/month)
  • Mobile Apps (+£10/month) Limited time half-price offer, usually +£20/month.

Our pricing is very simple and easy because you build you own plan to suit your business. Just select which services you offer and we will provide them for you.

All prices exclude VAT.

Yes. The MagnaPass booking app is available on iOS and Android. Clients can use this app to browse and book services on any device.

Having your business listed on the app is an optional add-on feature, in the same way other options such as packages and memberships are add-on features. We're currently offering the apps add-on feature half price (+£10/month after the 30-day free trial expires).

To read more details about the MagnaPass app and how to use it, follow this link.

Yes. MagnaPass allows you to set up classes, courses and events with the option of using your Zoom account to automatically schedule Zoom meetings. 

Once enabled, the Zoom meeting is created when the first client books in. Every client that books will be provided with the Zoom meeting link within their booking confirmation email.

Each session in your schedule will have its own unique Zoom meeting created, so you won't need to worry about clients accessing classes they haven't booked and paid for.

For full details and instructions about how to use the Zoom integration, click here.

Yes. You have the option pay yearly for a 20% discount on your subscription.

You are billed on the same date each year once your subscription begins. If you'd like to find out more, read this article.

There are monthly and yearly subscription options.

If you pay monthly, you will be billed on the same date each month once your subscription begins.

If you pay yearly, you receive a 20% discount on your subscription. You are billed on the same date each year once your subscription begins.

Your subscription fees are collected using GoCardless. Once you have created your account, you can set this up within your MagnaPass dashboard.

Absolutely. MagnaPass can be used for just one class or for hundreds.

Our pricing is affordable and fair to accommodate those working part-time, but also allows for you to add on the features that you’ll need as you grow.

Yes. When you sign up, we will work with you to ensure all of your team members have their own login details with access to manage your account, clients and services.

You might have never had an online booking system before so it can be tricky to know which one you should choose.

We know how important it is that a booking system is cost-effective, easy-to-use and has great customer support. Those are our core principles.

If you're unsure how using an online booking system could help your business, please contact us to discuss with a member of our team.

Yes. If you wish to add or remove any add-on feature(s) including events, packages and courses, you can do so anytime.

Your next payment will be adjusted pro-rata automatically to reflect the changes to your plan.

No. Your account is unlimited and the price doesn't go up the more you use MagnaPass.

That means unlimited everything: services, clients, bookings, payments and public booking pages.

Yes. MagnaPass offer everyone a 30-day free trial.

There are no upfront costs and we don't ask for your card details before starting the trial.

The trial period gives you plenty of time to set your profile and services up before beginning your subscription payments.

At the end of the 30-day trial, your subscription will begin automatically.

Yes. If you use a mailing list for newsletters, email updates and other information, MagnaPass can help.

The name and email address of each of your clients will be available to view and export via your MagnaPass dashboard.

In seconds, you can download a full list of your clients, ready to import into any mailing lists or other software you use.

Yes. There are no minimum term contracts. The only requirement is that you provide us at least 30-day notice before your next payment is due.

If you pay monthly, it’s a rolling-month subscription. If you pay yearly, you will have access to your account for the full 12 months. But if you need us to remove or hide your profile, we can do so at your request.

 

Usually within 3-4 business days.

MagnaPass uses Stripe as a payment processor. Your payments are collected and they show up in your Stripe account instantly. Stripe then sends them directly to your bank account within 48 hours after processing.

There is a processing fee of 1.4% + 20p per transaction. All online booking systems that have a payment gateway will charge transaction fees.

Here’s an example payment: 

  • Payment = £10.00
  • Transaction fees = £0.34 (1.4% + 20p)
  • You receive = £9.66

No. There are no set-up fees, sign-up fees, or other upfront costs on top of the monthly subscription fees.

Yes. Whether you’d like to speak with someone before signing up, need a hand getting started or have any other query, our team is on hand to offer all the support you need.

We know tech and software can be a bit confusing, so MagnaPass also offer technical support. Our experienced development team can answer all of your tech questions including hands-on assistance with integrating the booking system into your website if necessary.

Our team can help with any questions you have by email. Your queries will always be answered swiftly.

If you need a hand signing up, setting up your profile, or you’re experiencing some difficulty using the system, we are more than happy to help. You can contact us by email and if necessary, we can organise a phone call with you.

Yes. When you create any class, event or course they will each have their own unique public booking page. You can then share the link to your social media, with clients, and any other online channels.

Yes. Booking confirmations ands cancellation notifications will be sent to both you and the client. You will also receive an attendance summary for each booking before the start time including the names and email addresses of the attendees.

If it appears that you or clients are not receiving email notifications, check in other email folders such as junk and spam. Move any email notifications from other folders to the primary inbox and/or mark them as safe and/or ‘not spam’ to avoid this from persisting.

Yes. If you have a website, you have the option to integrate the MagnaPass booking system as a ‘widget’.

The widget is compatible with all types of websites including Wix, Squarespace, Wordpress, GoDaddy and HTML.

MagnaPass offers detailed instructions on how to do this within your dashboard, but we do offer full technical support if necessary.

Yes. You have full control to issue refunds at your own discretion.

To issue a refund, use your Stripe account. You can to give full refunds or partial refunds if you wish to retain part of the original transaction.

Yes. When you sign up, you receive a unique referral code. Sharing that code with your contacts, earns you cash money.

Don’t see your question here? Contact us directly.